Letter of Assurance

A letter of assurance is a letter that assures the receiver of something specific, though what that might be can vary greatly.

It could be assurance that a specific item has been received. For example, when you are applying to university, you may receive a letter of assurance stating that the university received all the required documents to process your application.

However a different kind of letter of assurance may be issued stating that a specified outcome can only be reached if certain criteria is met. For example a top institution like the USA Naval Academy or West Point, will send an LOA stating that you will be assured admission only if you pass a Candidate Fitness Assessment. You are therefore assured – all other factors remaining constant – so long as you meet this extra condition.

On the flip side a letter of the same name may be written to assure somebody that you will meet a certain condition. For example if you purchase a firearm, you may be required to sign a letter of assurance stating that you will not transfer or sell the firearm to anyone who does not possess a valid license. You are assuring the parties involved of your willingness to abide by the law. You may also assure somebody for payment at a future date, that you will abide by your visa conditions, or that you will not export goods to a prohibited nation.

Sample Letters

Letter of Assurance for University Sample

Margie R. Kennedy

4663 Archwood Avenue
Laramie, WY 82070


Dear Margie,

We are pleased to inform you that the University of Miami has received all the required documentation to make an admissions decision for the fall term of 2009.


While we have not actually begun reviewing applications yet, we just wanted to verify with you the fact that we received your completed application, 2 references, 1 essay, and 1 teacher recommendation. These are all the documents we require for consideration to admission in our school of Arts and Science.


We hope to have final decisions out before the end of the month. Once again, thank you for applying to the University of Miami!



The Admissions Office
University of Miami

Letter of Assurance West Point Sample

Dear candidate,

The Admissions Committee is pleased to inform you that we have recommended you for admission in to West Point United States Military Academy. Congratulations!

Your cadetship is assured, provided you maintain excellent school grades, and pass our medical qualification and candidate fitness qualification, which is necessary for all prospective cadets.

Furthermore these results, along with your Personal Data Record, school transcripts and other school recommendations, must be sent to the admissions office by no later than September 30, 2013, or we may be forced to revoke this letter of assurance.

If you are able to meet the above conditions,  we will welcome you to join the USMA Class of 2014.

USMA Admissions

Letter of Assurance for Visa Sample

I Mrs. Paige J. Lee, hereby assure that I will adhere to the conditions of my visa, if granted, that I will not financially burden the state of Scotland, and will leave the country on the expiration date of the visa.

I assure that I have known my reference in Scotland for 15 years as a long time friend of the family and that their statements are true and accurate.

As requested please find attached an original letter from my place of employment confirming my date of leave and date of return, as well as a character assessment.


Paige Jayne Lee

Letter of Assurance for Export Sample

To whom it may concern:

TK Motoring hereby assures East Liberty Auto Plant that the suspension parts and accompanied documentation, or any product derived from said parts is not intended for, and will not be exported to, or transported through the nations of: Libya, Syria, Iraq, Iran, Serbia, Montenegro, North Korea, Cuba, Vietnam, or any other nation excluded by the United States Department of Commerce, as specified in the Export Administration Regulations.


TK Motoring further assures that the suspension parts and accompanied documentation will not be made available to the military, or police force of the Republic of South Africa.



Mr. O. Preston
Director of TK Motoring, Finland