Letter of Quotation

A letter of quotation is any letter written in reference to the price of a service or product. This could range from a customer or client requesting or accepting a quote, to the supplier or service provider sending the quote amount. Either of these letters could be headed as a letter of quotation.


For example you would write a letter of quotation to a ventilation company explaining your situation and requesting a quote to complete the job.


Because money is likely to be exchanged it is important for both parties to be clear about the service or product in question and the terms of the agreement.

Sample Letters

Letter of Quotation Request Sample

Kay Ventilation

4496 Lochmere Lane
Groton, CT 06340


Dear Kay Ventilation,

I am writing this letter for a price quote on replacing my central air conditioning system in my home.


My house is 4500 square feet, and used two individual central air conditioning units. There is about 6000 feet of ventilation piping that needs to be replaced, as well as two compressor units and 6 control panels. I wish to source my own compressor units, but you will be responsible for all the ventilation and control panels.


Please provide me with pricing information and how long it would take to complete this job for me. I am looking for someone to complete this in less than a week, so please account for that in your price quote.


Kindest Regards,

Bob Grenier

Letter of Quotation Acceptance Sample

Dear Windows R Us,

Thank you for the quote you provided on April 02, 2013, for installing new windows throughout our office complex.


The sum of $5,000 meets our designated budget and therefore we would like to accept your service.


We request that you complete work by May 30. If this is feasible please let us know when you can start work and we will prepare accordingly.


Thank you for your time,

Belinda Powers

Gracie Office Complex

Letter of Quotation to Customer Sample

Dear Mr. Forbes,

You recently enquired about the price of regular cotton shipments to the United States. At the requested amount, including tax, this will cost $12,000 per month.

Because we haven’t had the pleasure of trading with you before, and to show how much we value your potential business, we will give you a one year discount  of $11,000 per month, providing you agree to terms within the next 30 days.


We look forward to working with Shirts Zone, and hope this is the beginning of a long and prosperous relationship.


Yours Sincerely,

Ajeet Kalyana

The Indian Cotton Company