Letter of Decline

A letter of decline is one of the possible responses to a job offer letter. The purpose of the letter is to inform the sender that you wish to decline the job offer they made to you. By sending this letter, the sender will have written verification that you were not interested in the job offered, and they will be able to offer it to someone else.


Starting to Write


Be polite but straight to the point. Most companies will receive letters of decline regularly and do not need anything long winded to accept that you don’t want the job.


Explain the reason why you chose to decline, but don’t bad mouth the company as it may reflect bad on you in the future.


Always be appreciative that they selected you and thank them for their time.

Sample Letters

Letter of Decline for Job Sample

Dear Mr. Blair,

I would like to give my appreciation for the recent managing supervisor offer with Bertrand Electric, however after careful evaluation, I regretfully decline the position.


Despite the very encouraging upward mobility described within the organization, and the generous healthcare plan, I have chosen an offer from a different company which I feel is more in tune with my skill set and career aims.


I would like to thank you for the interview last week and you graciousness throughout our correspondence.


I wish you success with whomever you subsequently select for the role.



Dane Edwards

Letter of Decline for Job Offer Sample

Twila R. Gill Wallpaper

198 Ripple Street
Sanford, MI 48657


Dear Mrs. Gill,

I am writing this letter to inform you that I am not interested in accepting the job position you offered me last week.


I am very appreciative that you even considered me for the job, but I think it would be in my best interest to stay employed in my current position until something that fits me better comes along.


Once again, I want to thank you for the opportunity. I am sure you will find someone else who will do an excellent job filling this position!



Shawna Zaipen