Letter of Withdrawal

A letter of withdrawal is a formal letter written to end your relationship with an organization or individual, or in cases like a job offer, preventing a relationship from beginning in the first place. The letter can be applied to a number of other scenarios, including leaving a school or college, ending medical care provided to a patient, terminating a job or business relationship, or pulling out of a legal case if you’re a lawyer.


If you were applying for a job and sent in an application, but decided to stay at your current job, you would send in a letter withdrawing your application from consideration. Sending a letter of withdrawal is a courtesy, and it is better than waiting for someone to contact you to say you are no longer interested.


Starting to Write


Remain polite even if you are withdrawing due to negative circumstances.


If applicable state the reason for the withdrawal.


Confirm the date when the relationship will officially be over.


Thank the individual or organization for your time together.

Sample Letters

Letter of Withdrawal from Job Offer Sample

Four Seasons Resort

1642 Thorn Street
Cheyenne, WY 82001


Dear Joel Sanders,

Thank you for considering me for the position of head chef at the Four Seasons Resort. It would truly be an honor to hold that esteemed position.


Unfortunately, I have decided that I will be staying in my current position. Therefore, I would like to formally withdraw my application from consideration.

I made this decision because I like what I am currently doing, and I don’t think I would be able to move away from my hometown. The prospect for working at the Four Seasons Resort is very appealing, but at this time in my life, I don’t think it would be suitable for me.


Once again, thank you for the consideration and good luck finding someone to fill your position!


Respectfully yours,

Calvin Jones

Letter of Withdrawal from College Sample

To Whom It May Concern,

I am writing to inform the college that as of November 23, 2013, I am leaving and transferring to Hartsmith College in New York.


I am in the process of returning college belongings and informing my lecturers of the move.


Should you require an address on file, I will soon be residing at  6324 Easy Green, Prosper, NY, 14605-0519.


Thank you for all of the support and education over these past two years.



Ralph Hughes

Letter of Withdrawal from Public School Sample

Dear Principal Parker,

I am writing to inform you that I am withdrawing my son Christian Bell from school and public education as a whole. Starting May, 03, 2013, I will begin home-schooling him for the foreseeable future. Please update the school register accordingly.


Should yourself or the Texas school district require any further information on this matter I will be happy to provide a letter of assurance or to speak to you in person.




Mr. Percy Bell

With support from the Texas Home School Coalition.

Letter of Withdrawal from Doctors Office Sample

Dear Mr. Sage,

I regretfully inform you that I have been forced to withdraw medical care from you as I have been diagnosed with a debilitating condition of my own and can no longer work as a physician.


Unfortunately as this is such a small doctors office there is currently nobody else who can take on your care permanently, so I recommend that you begin searching for another physician in the area. I have attached a list of nearby practises that you may be able to transfer to.


At such a time you can call reception to request that your medical notes be passed on.


According to my records you are not currently on medication or in any dire need of treatment, but should you require any emergency care before you find a new physician, my colleagues will happily see to you.


Once again I apologize for the inconvenience, but this was a completely unforeseen situation.


All the best,

Dr. Chadwick

Letter of Withdrawal from Business Partnership Sample

Dear Mitchell,

I have had a positive experience working with you over the past year, and your dedication to the website is admired and appreciated, however I regretfully inform you that I would like to withdraw from our partnership and leave you with sole control over the project. I have other ventures on the horizon that I wish to focus on.


It is no secret that we have disagreed with how to move forward, and I feel our passions are no longer aligned. It was a hard decision to make but I think we will both be better off severing ties, rather than forcing the tension to continue.


According to my calculations I have invested $500 in to the business, including the domain and webhosting. I respectfully request that you reimburse this money and I will happily sign everything over to you.


You can contact me on (929) 389-3434 to talk about this further, but please be advised that my final decision has already been made.




Letter of Withdrawal from a Case Sample

Dear Mrs. Anderson,

After taking a careful look at our case I feel you have been ignoring my advice, and our lawyer-client relationship is not working out. You have also failed to provide the information required to give you proper representation.


I regretfully have to inform you that Madsen Attorneys can no longer act as your legal counsel and you will have to find another lawyer to assist you.


At Madsen Attorneys we pride ourselves on the quality of service we provide and the results we obtain, and without your cooperation we can neither provide a quality service nor get those results.


It should be noted that unless you find new counsel by August 5th, you will be forced to represent yourself in your case. We advise that you take this letter as a warning that you need to take the charges made against you seriously if you’re to avoid conviction.


As per our agreement we will continue to handle motions already set forward, but will be unable to initiate any new actions as per the date of this letter.


Sincerely yours,

Rollo Parker

Madsen Attorneys