Letter of Transfer

A letter of transfer is a notice or request to move from one part of an organization to another, or to move to a completely new organization of a similar kind. Common examples are switching between departments at work, or moving to new schools or churches.


A letter of transfer can also be used to give ownership of something, such as a car, to somebody else.


This is usually a lateral move, as this is not a request for a promotion. Included in the letter is usually justification for the transfer request, along with what benefits the writer would bring to their new position. If it is a hostile letter, it may also state what action the writer will take if their request is not granted, such as leaving their current position or pursuing legal action.

Sample Letters

Letter of Transfer to Another Department Sample

Virginia J. Hillman

2662 Fraggle Drive
Elburn, IL 60119


Dear Dave Hill,

I have maintained my position at Portage Bakery for the last 5 years. I have worked very hard in the bread department and have earned the respect of all my superiors. I have learned everything there is to making the best bread dough in town!


But now, I wish to take on a new challenge. I would like to formally request a transfer, effective immediately, to the pastry department. I am confident that I will be able to transfer my work ethic and knowledge from the bread shop to the pastry shop.


Thank you for considering my transfer!



V. Hillman

Letter of Transfer of Ownership Sample

I, Kim Sampson, do hereby agree to transfer ownership of Carmine the horse to Zara Goldberg.


I confirm that Miss Goldberg is not a horse trader and this transfer was not subject to a public auction.



Kim Sampson

Letter of Transfer for Church Membership Sample

Dear reverend Peterson of the St. John Baptist Church in Blowville, Montana.


I am writing to certify that Tracy Mock is a member of good standing here at St. Mary’s in Wagontire, Mississippi, and it is my pleasure to give my blessing in her transfer to your congregation.


Please contact us as soon as you welcome Tracy, and we will officially consider her transferred.


On behalf of the Church,


Church Clerk

Letter of Transfer to Another School Sample

To whom it may concern,

I am writing to inform you that me and my son Michael Frittata of Class 6 are moving to Cleveland and I will need a transfer certificate signed by a school official. Ideally his final day at Westbrook Junior will be June 03.


Please advise me on the necessary steps to take so we can promptly take care of this matter.



Mrs. Frittata