Letter of Separation

A letter of separation is a document that is issued to an employee when they leave the current position they are in. A letter of separation does not mean that the employee has been fired; it could mean they resigned or mutual departed, their position has been terminated due to cost cutting measures, or they have retired. The letter of separation lays out the terms of the separation, and usually thanks the employee for their hard work and dedication.

Sample Letters

Letter of Separation from Employer Sample

Dear Rachel,

After our meeting on Wednesday and our mutual agreement to sever ties, I am writing this official separation letter to clarify the departure. All of us in management are sad to see you go, but we also respect the situation.


Please find enclosed your release of claims document, which is to be signed and returned to us, so we can process your severance package. Furthermore you will receive your final paycheck as normal on May 07.


As far as I’m aware you have returned all company belongings, but if there is anything we are overlooking, please turn it in to your department or reception.


It would also be a good idea for you notify us of any changes in your contact information in the coming years, in case we need to contact you regarding W-2.


Finally, if you wish to take part in an exit interview with HR for internal data purposes it would be greatly appreciated, though you are in no way obligated to do so. You can arrange this by calling  HR directly.


Thank you for your hard work over the years and we wish you all the best in your future endeavors.




Simon Moore


Letter of Separation Sample

Nicole J. Smith

84 Northwest Boulevard
Washington, DC 20009


Dear Mrs. Smith,

This letter is provided to you as thirty (30) days notice that your position has been terminated. After detailed cost analysis, management has decided that the position you currently occupy will be eliminated.


You are to return all company property to the storeroom, remove your belongings from your office, and contact the human resources department to conduct your exit interview.


We want to thank you for the services you have provided to the company over the past 20 years. We deeply regret this is the way things had to end. We wish you the best of luck in any future endeavors you undertake.