Letter of Welcome

A welcome letter is a letter sent to politely greet and introduce somebody to an organization. It could be sent to a new term of students at a school or college, someone recently given a job, or to attendees of a conference. Depending on the situation a letter of welcome may contain important information that a new person might not yet be aware of.


When sent to a new employee its main purpose is to let the new employee know that everyone is glad they are here, and to offer a support system in case they ever need any help. These letters are great for boosting employee morale and letting them know that they are now part of a team.


Starting to Write


Politely thank or congratulate the recipient for becoming part of the team.


Recap or outline any obligations.


Make note of any key information and enclose welcome packs or programs if warranted.

Sample Letters

Letter of Welcome to New Employee

Carol G. Livengood

1980 Center Avenue
Fresno, CA 93711


Dear Carol,

Everyone at Merkel Associates wants to welcome you to our organization. We all think you will be a valuable asset once you get settled in and used to the routine of working here.


We have attached a welcome package along with this letter, which is all the information you will need to get started, a map of our complex, and a daily schedule.


If you have any questions, concerns, or just need someone to talk to, don’t hesitate to call NAME at 342-345-9090. It is his job to make sure all new employees become acclimatized to working at Merkel Associates as quickly and efficiently as possible.


Once again, welcome to the organization and we hope you prosper with your new team!



Dave Merkel,

Merkel Associates

Letter of Welcome to Students Sample


The faculty here at the University of Washington Sociology department would like to congratulate you on your successful admission and welcome you to your new course. You have made a very positive choice to continue your education with us and all the staff look forward to meeting you.


All new students are instructed to attend a greeting in the main hall this Tuesday at 10am, to once again outline the curriculum and assign your class schedules. You will also be given your department email address and student ID badge, so it is imperative that you turn up on time.


See you there!


Yours Sincerely,

Mark Thorpe ph.D.

Sociology Department

Letter of Welcome to Conference Sample

Welcome to HP Games Employee Conference 2013. This couldn’t have been a more exciting year as we continue to implement cutting edge technology and expand our market share with the current generation of gaming systems.


Today we celebrate the launch of our new flagship series, Global Fighting, the yearly martial arts simulator that will revolutionize combat sport gameplay.


We also look ahead to the Gaming Box 4 and demonstrate what will be possible for our studio once the console is released in November.


Please find enclosed a full program for today’s events, including guest speakers, presentations and hands on gaming experiences.


Let’s end the year with a HD, 3D, surround sound BANG!



Daniel Mock


Letter of Welcome to Board Members Sample

Dear Damian McCarthy,

I would like to take this opportunity to formally welcome you to the Board of Local Business. We are delighted to have you as part of the team and look forward to our first meeting together in March. A detailed welcome pack is on its way.


As discussed during our interview, we hold a total of six board meetings per year, including the annual conference in December where you are allowed to bring a spouse or guest. All expenses associated with board meetings, such as travel, food and accommodation are reimbursed at the end of the year.


You will soon be given access to the Director’s only web forum and assigned an email address to be used during your duties.


If you have any further queries regarding your new role don’t hesitate to drop me an email.



Josh Cunningham


Letter of Welcome to Customer

Dear Mrs. Cartwright

On behalf of all the staff here at Penn Consultants, I would like to welcome you as our newest customer. I’d delighted you’ve picked us for the job.


We work tirelessly to provide our business customers an efficient and incomparable service, and we will work with you until you are completely satisfied with the results.


Going forward I will be your personal account manager and all queries and requests go through me. You can give me a call or drop me an email at any time on:


(678) 383-2601



Abigail, thank you for choosing Penn Consultants to take care of your important business requirements. It’s a pleasure to be of service.




Sue Coleman

Account Manager