Letters of confirmation are used by individuals, organizations and businesses every day, for a number of different purposes. Broadly speaking they are used to recognize a previous agreement or to verify certain information upon request.
For example an employer would send a job applicant a letter confirming the date and time of an interview. Likewise it is common for the job applicant to respond with their own letter confirming that they will be attending the interview and look forward to it.
An employer may also send letters to current employees certifying their employment, should the employee need this for some kind of application. Similarly a landlord might write a letter verifying a tenant’s residence, if the tenant is applying for a loan.
You may also need to provide a letter confirming martial status in instances such as immigration, and a business may send a letter confirming the order of supplies by another business.
There are an infinite number of scenarios that may benefit from a letter of confirmation, but some popular examples are given below.
Be brief, remember you are confirming information not necessarily sharing information.
If you are verifying something formal like somebody’s position in a company, sign the letter to reflect this.
Be clear and accurate about what is being confirmed. Make a note of dates, times, places and official titles.
A letter of confirmation is not necessarily an agreement or contract, but it can be used to confirm information relating to a prior agreement or contract.
Dear Mr. Kennedy,
I am delighted to have been offered an interview for the secretary position at Haulage International. This letter is to confirm my attendance at 9:30am, on May 06, 2011 .
I am looking forward to the interview and discussing how I may be of benefit to your organization.
Thank you for your time and consideration.
Miracle Grow Fertilizer
We would just like to confirm the agreement made during a phone conversation on Friday, July 22nd.
As per our conversation, our company, Green Grass Inc, agrees to deliver a 5-ton amount of Green Grass pesticide to your location in Shanghai every week for the duration of 10 weeks. Upon completion of this task, we will receive the sum of $5 million dollars. If we fail to meet our obligations, all terms of the contract will be terminated and we will receive no compensation for our work.
Please respond to verify that all the above information is correct and to confirm your obligation in this agreement.
To whom it may concern,
As landlord I am writing to confirm that Mr. Harvey Bingham currently resides at: 1435 Blue Timber Byway, Clackamas, MO, 65575-4327.
Mr. Bingham has lived in this property for approximately 2 years and is on a long term lease. He has always been prompt in paying rent.
If I can provide any further assistance, do not hesitate to contact me on the details provided.
Mr. Oliver Stern
To whom it may concern,
I am writing to confirm my marital status, which has changed since the time I entered the Diversity Visa program.
When I first entered the lottery on August 01, 2012, I was married, however as of March 14, 2013, I am now divorced.
Please find attached a certificate of divorce and additional paperwork from my attorney.
If you require any further documentation about this change in martial status please let me know.
Ms Amy. Blackburn
I can confirm that Bertha Young has been in employment at our company since December 14, 2011, as a marketing assistant, and works on a full time basis.
Bertha’s yearly salary is currently $22,000.
If I can provide any additional information, please contact me on 701-555-0158.
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