An instruction e-mail is a very effective and short e-mail that is usually sent out to clarify exactly what you want done on a job or in a project. When a request needs to be made, it’s written out in the form of instructions but you need to be careful about how you go about this because you don’t want to overwhelm the person working on the project.
You want to make sure that the email stays simple yet effective in demonstrating exactly what you will be looking for upon completion of the project. Having this on e-mail as a draft keeps the details and what’s expected of someone working on a project should anything go wrong.
From: Lacey Lily Marsh <email here>
Date: Wednesday, June 10, 2006
To: Roger Markson <email here>
Subject: This is for the book you’re currently writing
I would like to thank you for working on my book and in a few hours, I will be forwarding you some files as research and some images to include at places in the book where you feel appropriate. I am sending 20 images in total and there are 9 chapters so distribute the images in the book where you feel appropriate. However, I would like one image at the beginning of each chapter and spread the rest around evenly throughout the book.
Also, the due date still remains September 4, 2006.
All the best,