How to Write a Letter to Decline a Job
Many companies choose to hire from within when positions become available. Being prepared to express your interest in a position that would provide an opportunity for promotion is essential to advancing your career. Typically accompanying your resume, a letter of intent for a promotion can provide evidence of your interest in moving your career forward to your supervisors and other managers. Use these tips to write a letter of intent for a promotion.
Starting to Write
- Format your letter in a business-style format that includes your address, the employer’s address, a salutation, an orderly body of the letter and your signature.
- Type the letter using a standard font, such as Arial or Times New Roman in 10 to 12 point size.
- Utilize language that demonstrates proper grammar. Avoid politically incorrect phrases, profanity or other inappropriate language.
Explain to the reader why you’re interested, what the promotion would mean to you professionally and personally, and the aspects of the job that match your qualifications.
Waiting may demonstrate to a manager or hiring representative that you are not as interested in a position as another candidate
Demonstrate you understand the position by describing how you would go about the everyday tasks associated with the position. Describe the impact the position has on others, and elaborate about your intentions of working with other employees and departments within the company.
Clearly define any obstacles you foresee that would make realizing the goals of the position difficult. Hypothesize about how you would face these obstacles and create opportunities from them to meet the needs of the position.
List your education, talents and qualifications that demonstrate your ability to perform the job. Include any details about certifications or licenses you hold that make you more qualified for the promotion than other candidates in the company. Let the reader know you have the required skills for the position.
Sample Letter to Decline a Job
I’m deeply sorry that another co-worker in the office had overheard a conversation that you didn’t originally intend for them to hear. I am happy that you contacted me over the issue and asked for my professional opinion so I’m going to give you my opinion:
When it comes to business and the office, that’s what kind of talk should remain in the office. When it comes to personal life, it’s highly recommended that you discuss it outside of work where there aren’t a lot of people sitting around you. Now, I’m a firm believer in keeping your comments to yourself and sometimes this isn’t always the case.
If any co-worker doesn’t drop the issue or begins to harass you, then kindly forward your report to the Human Resources department so they may deal with it.
Matt from Management
Decline a Job Sample Letter
I humbly beg for your forgiveness. I was being ignorant and inconsiderate when I blurted out the remarks about your religious beliefs last night at our outing. Totally carried away, I was lost in the heat of the argument and need to better control my own emotions, putting better sense first always. We all have a right to own our own set of beliefs and I should be wiser as to make remarks that in any way, belittle yours.
I would be be ecstatic if you allowed me to make things up to you by preparing dinner for you on Thursday or Friday. At 7:30 p.m. just show up to my house and I will make sure you are catered to in every way and I make the remainder of the day stress free for you.
Cannot wait to see you,