Bad news letter

No one likes to be the bearer or the recipient of bad news, but sometimes it’s something that has to be done. When someone is being dealt bad news, it has to be done in a classy way that still gets the message out but does it in a kind way. The number one goal of delivering bad news is to ensure that no one is being discouraged or offended.


Starting to Write


Don’t walk into it or take your time getting to the point, explain that there’s bad news and state what the bad news concerns.


Now, if you have negative news to share, try to explain the bad news behind a rational response rather than just stating it and letting it be done.


If any information is missing or the bad news hasn’t been shared up to this point, share it here.


An apology usually would go towards the end of the letter with condolences.

Sample Letters

Bad news letter Sample

As you know Michael, I’ve been a very passionate member of our neighborhood’s local crime watch for over 20 years now and I’ve given everything I have to the cause. I love knowing that our neighborhood is safe and kids can play while we have members like you and I vigilantly watching the streets to make sure there’s no wrong doing or suspicious persons about.

However, I’ve gotten to a point in my life where I no longer have time to continue the crime watch. My wife requires more care and attention as I’m sure you’re aware, she has ongoing medical problems. I’m going to be taking some time off if not retiring from the neighborhood crime watch committee.

While it pains me to do this, I’m afraid that I’m going to have to respectfully resign from the neighborhood crime watch and I’m going to have to leave the task up to younger but fully capable hands.  I’d like to thank you for all you’ve done for me and the family for the last 20 years and I wish you well.