Letter of Leave of Absence

A letter of leave of absence is a letter written by an employee, student or parent of a school child, asking for permission to have time off. Scenarios may vary from taking the morning off to make a dentist appointment, to something that may take several weeks. It is important to get prior permission when an absence is known about in advance, so arrangements can be made to cover your commitments and to ensure that those in charge do not think you are neglecting work for no good reason.


Starting to Write


If known, include the specific dates you wish to take off.


Be truthful, as you may be asked to provide some kind of evidence to justify your absence.


Clearly state the reason and why you or child have no other option than to take time off.


Apologize for the inconvenience and offer to catch up on work if feasible.


Be polite. Remember this is a formal request that could be denied.

Sample Letters

Letter of Leave of Absence Sample

Hall News Inc.

1415 Haul Road
Minneapolis, MN 55401


Dear Hall News Inc.,

I wish to request a leave of absence for 30 days. I plan on leaving June 1st, 2009 and returning June 30th, 2009.


The reason for my requested absence is personal. I have been working very hard for the past few years, and I just need some time to relax and get myself back into shape. If I don’t get this leave of absence, I don’t know how long I will be able to continue working in the capacity that I have been.


Thank you for your consideration. If you have any questions or issues, don’t hesitate to contact me at 523-342-5434.


Terrence  K.  Alvarado

Letter of Leave of Absence from School Sample

Dear Mr. Burr,

I am writing to request a 3 day leave of absence for Christopher from school, as we have arranged to attend a wedding at the other side of the country, and need considerable time to make the journey. Ordinarily we would not take Chris out of school for such a function, but we do not have anybody capable of looking after him while we are away.


We have told Chris that he can complete any school work provided during the trip, and if needed he will catch up with anything missed when he returns.



Mrs. White

Letter of Leave of Absence from College Sample

Dear Mrs Papworth,

This is Rachel Anderson, currently studying Art and Design. I am asking you as head of year to grant me leave of absence from April 12, 2011, as I am due to undergo minor back surgery to correct a slipped disc putting pressure on my sciatic nerve.


I am not entirely sure how much time I will need to recuperate but I am letting you know well in advance in case I’m required to complete any extra work. I will keep the my teachers informed via the email system.


Thank you for understanding,


Rachel Anderson

ID: 7899954354

Letter of Leave of Absence for Vacation Sample

Dear Mrs. Davies,

I am writing to request a leave of absence for vacation from January 01 to January 21.


In the four years that I have worked here, I have never had one day off, so I have enough vacation time, though I understand that the usual policy states we can only have two weeks off in one go.


I politely request that you make a rare exception. I have not long welcomed a baby son in to the world, and my wife and I wish to travel to New York to stay with her parents and have some family bonding time. Our relationship has been strained recently and I think this would be perfect to get us back on track.


All of my work is currently up to date I can train my temporary replacement if required over the next two weeks. I look forward to your response.


Gary Barnaby

Forklift Supervisor